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Focus on your work and let DEVONthink remember all the details. Collect, organize, edit and annotate documents of any kind. Have them automatically analyzed, connected, and filed. Sync them between your Mac, iPhone, and iPad.
DEVONthink 3.0
For DEVONthink 3 we have revisited every aspect of the app, from the user interface as a whole to the many details that make it a strong companion for every information worker.
We have redesigned the user interface and added dark mode support, extended DEVONthink’s already powerful search language, and added a new menu extra for capturing notes and more from anywhere on your Mac.
Other pro-grade features include custom metadata, imprinting for images and PDF, a better OCR engine, and a completely rewritten web interface. New automation options like smart rules and flexible reminders let even non-programmers easily delegate repeating tasks to DEVONthink.
What’s new in DEVONthink 3 How to upgrade to DEVONthink 3
DEVONthink keeps all your documents in easy-to-backup databases and presents them to you in a variety of ways. Many documents can be viewed and edited without opening them in another application. Read web pages as if they were local documents.
How To Open Mac Documents
DEVONthink Pro scans paper documents and makes them searchable, imports email, and even downloads complete web sites.
Don’t fight the information flood alone. Let DEVONthink for Mac categorize documents based on how you filed similar documents before. Add smart rules to file documents, rename them, or process them in other ways automatically.
Later retrieve the data you need using DEVONthink’sfast and flexible search. Find similar documents with keywords extracted from the document and the unique See Also function, or filter your database by dates, marks, tags, or geolocation.
Smart groups present related data based on saved searches, and reminders make sure you’ll not forget to work on your evil genius master plan. Add interesting materials to the reading list.
Collect, analyze, summarize, write: View all your data in one place, use tags to quickly organize documents, and write in editors optimized for plain text, rich text, and Markdown. Smart templates are a great starting point for new documents.
Insert manual or automatic cross-references, add annotations to any documents, and enrich your data with custom metadata. Imprint PDFs and images with customizable stamps and add Bates Numbers to them. Two full screen modes help you stay focused.
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Store your documents in self-contained databases or just add references to external files. Encrypt databases for maximum privacy. Clip data from other apps with a keystroke or write notes and add them to the inbox to file them later. With its many extensions DEVONthink easily integrates into your workflow.
Add links to your documents to all apps that take web addresses, e.g. OmniFocus or Apple Mail, or export your documents in their original file formats. Give your co-workers access with the built-in web interface (Server edition only). DEVONthinknever holds your data hostage.
Use your databases on all your Macs, iPads, and iPhones by synchronizing them between your devices. You decide what data is synced, when, and where. Strong encryption makes sure that your data belongs to you, not to your service provider or us.
Have your important documents with you all the time with DEVONthink To Go. Designed as a standalone app it allows you to not only view but also work with your data while you’re away from your Mac. Organize your documents, add notes, annotate PDFs, or clip data from the web. Use the fast search and predefined smart groups to quickly find what you need.
DEVONthink grows with your needs. Add web feeds to your database to automatically import new articles, or download and archive complete web sites. The concordance with its word cloud gives you a real-time analysis of your data.
Flexible smart rules and reminders let you automate recurring tasks without being a programmer. Integrate DEVONthink with other software using AppleScript and script-driven smart templates. The possibilities are endless.
The longer I use this tool, the more elegant my workflow becomes.
DEVONthink is your paperless office. It stores all your documents, helps you keep them organized, and presents you with what you need to get the job done.
Keeps your data together
Scans your paper
Archives your email
Assists you with A.I.
Syncs your data securely
Automates repeating tasks
Lets you share your data
We’ve reimagined our Mac flagship from the user interface as a whole to the many details that make it a strong companion for every information worker.
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New in DEVONthink 3 Upgrader’s Guide
DEVONthink is available in three editions for different workflows, needs, and budgets. Learn more.
This free ebook from Take Control Books is the ideal addition to get you started with DEVONthink. Where our documentation tells you what all the commands and buttons do, Joe Kissell’s book shows you how to get started, step by step. Click here to download it for free.
AX is also scalable so that it can help you achieve the previously elusive promise of enterprise content management (ECM) for organizations of all sizes – for a fraction of the price of other document management software.
AX is commonly deployed to streamline accounts payable (AP) or new employee onboarding and other HR functions. Once established in one department, many organizations then deploy AX in other departments to leverage the initial investment and share the costs. AX is also ideal for streamlining the loan boarding process in the mortgage industry, and a host of other applications across many industries.
How Does ApplicationXtender Work?
AX “extends your app” by adding document management as well as workflow automation to your back-end core system. This means that your team can manage documents within your main “app,” whether you use accounting software, enterprise resource planning (ERP), a loan origination system (LOS), electronic medical/health record software (EMR/EHR), or other back-end software. Our wide network of AX resellers have extensive experience integrating AX into these and other systems, including homegrown software.
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In a nutshell, ApplicationXtender allows you to scan documents, capture email and attachments, store them in a database, establish the right access per user and document, quickly search and retrieve them, and to apply retention scheduling over the life of each document.
The current version is AX 16.6. If you haven’t seen AX in awhile, you’ll be amazed at how intuitive and easy its interface now is.
ApplicationXtender Delivers
Information Security: leverage robust information controls such as watermarking, rights expiration, and guest access
Protection Beyond the Firewall: secure sensitive information even after it exits the repository or passes beyond the organizational firewall with information rights management (IRM)
Access Control: specify with document field-level precision which users or groups of users are able to access information
User-Driven Controls: empower end users with dynamic information controls to revoke or alter access permissions to sensitive information
Version Control: ensure only the current version of a document is accessible to users
ApplicationXtender Modules
ApplicationXtender Capture: connect industry leading capture solutions via REST services to enhance the built-in ApplicationXtender desktop scanning functionality
ApplicationXtender Connector: leverage powerful integration capabilities with any business application
ApplicationXtender Full Text Search: quickly and easily find relevant information inside the content
ApplicationXtender Reports Management: capture and import PDF and ASCII point in time reports automatically
ApplicationXtender Public Access License: secure, read-only document access outside the firewall
AX Dashboard: Choose Your App
AX Document-Level Search Query
What Is the Role of MetaSource with OpenText and AX?
MetaSource is the only distributor of ApplicationXtender in North America for OpenText, meaning that we enable and support AX value-added resellers (VARs).
Our team has worked with AX since it’s inception with OTG in the early 1990s. We now work with OpenText, which acquired AX from Dell EMC, and provide input into AX’s ongoing development.
We’re also one of the largest users of AX in our business process outsourcing (BPO) operation, and we’ve also developed “Cloud AX” that we call MetaStor.